Reconcile GSTR-1, e-Invoice & e-WayBill Data — All in One Portal Workspace
Filing Preference
GST Filing Preference
WhiteBooks lets you define your GST return submission cadence before any data is processed. Choose Monthly Filing for period-by-period invoice uploads or Quarterly Filing for consolidated quarterly submissions — locking in the right mode for your business from the very start.
Monthly and quarterly filing modes
Monthly Filing lets you upload invoices each calendar month, while Quarterly Filing consolidates submissions across a quarter — giving you the cadence that fits your business size and compliance requirements.
Dedicated preference confirmation modal
A focused modal presents both options with a clear radio selector, so you can review your choice and confirm the filing mode deliberately before any return data is touched.
Updatable filing preference
Your filing preference is not locked permanently — WhiteBooks allows you to revisit and update the setting at any time, adapting to regulatory or business changes without disrupting existing records.
Portal Data Download
Multi-Source Portal Data Download
WhiteBooks connects directly to all three government portals — GSTIN, e-Invoice, and e-WayBill — and lets you pull invoice data from each source independently. A live summary bar displays combined totals the moment data is fetched, giving you a full financial picture before diving into individual records.
Download from GSTIN, e-Invoice and e-WayBill
Fetch portal data from all three government sources in one place, with each source synced independently to ensure accurate, unmingled records from every portal.
Consolidated total value bar
A persistent summary bar shows the combined GSTR-1, e-Invoice, and e-WayBill invoice values in real time — giving you an instant financial overview the moment portal data is downloaded.
Period-scoped data view
All downloaded data is automatically scoped to the selected filing month, keeping records organised by return period from the moment they arrive and preventing cross-period confusion.
Portal Data Actions
Data Management Actions
WhiteBooks puts you in full control of portal data once it has been downloaded. The Actions menu offers targeted or bulk operations to clear, delete, and export records — so you can correct mistakes, re-download fresh data, or produce audit-ready reports without ever leaving the Portal Data screen.
Clear and clear all
Clear removes specific portal records, while Clear All resets the entire period's data — letting you wipe the slate and re-fetch accurate information whenever a correction is needed.
Delete and delete all
Delete permanently removes individual records, while Delete All eliminates all portal data for the selected period — ideal when a full correction or complete re-upload is required.
Flexible Excel and PDF export
Export portal data in four Excel formats — Item Wise, Invoice Wise, All Details, and Grid Data — or as a PDF download, covering every reporting and audit format your team might need.
GSTR Invoices
GSTR Invoice Listing with Validation
WhiteBooks displays all GSTR portal invoices in a structured, searchable table that goes beyond basic invoice details. Each record is validated against IMS, IRN, and EWB statuses simultaneously — so you can identify compliance gaps across all three portals in a single view without switching screens.
Smart Invoice Discovery
Easily locate invoices using dynamic search capabilities and flexible viewing controls, with key details like type, party information, invoice number, date, value, and payment status always readily accessible.
Built-In Compliance Visibility
WhiteBooks highlights critical validation checkpoints such as IMS, IRN, and EWB directly within your workflow—allowing you to instantly identify and address compliance gaps without extra steps.
Multi-dimensional search filters
Filter invoices by Status, Type, User, Parties, Branches, Cost Center, Reverse Charge, IMS, IRN, Valid Status, and more to zero in on exactly the records that need your attention.
e-Invoice
e-Invoice Listing
WhiteBooks keeps e-Invoice data in its own dedicated section, cleanly separated from GSTR and e-WayBill records. Every electronically generated invoice for the selected period appears in a focused, searchable table — giving you a clean view of e-Invoice compliance without noise from other portal sources.
e-Invoice Suite
e-Invoice records appear in their own searchable, paginated table — separate from GSTR and e-WayBill data — so you can review e-Invoice compliance in a focused, distraction-free view.
Party and invoice details
Each row shows Type, Party Details, Invoice Number, Date, and Amount — giving you all the identifying information needed to verify and act on individual e-Invoice records quickly.
Per-record action controls
WhiteBooks enables targeted actions on specific e-Invoice entries, allowing you to make accurate updates and corrections without impacting other records, ensuring complete control and efficiency.
e-WayBill
e-WayBill Listing with Validity Tracking
WhiteBooks surfaces all e-WayBill records for the selected period in a dedicated section that puts validity front and centre. Every bill shows its expiry date alongside its status, so your team can act on bills approaching their validity deadline before they create compliance issues at the time of filing.
e-Way Bill Suite
Access all essential e-WayBill details—status, type, party information, bill number, date, validity period, and amount—so you can quickly verify and act on each record with confidence.
Validity expiry visibility
Stay ahead of compliance risks with clear visibility into validity timelines, making it easy to identify e-WayBills nearing expiry or already lapsed before they impact filing.
Status and type tracking
Quickly understand the current state of every e-WayBill with clear indicators for status and type, helping you identify which records are active and which require attention—without unnecessary steps.
Recon Summary
Reconciliation Summary
WhiteBooks automatically compares your books against GSTR-1, e-Invoice, and e-WayBill portal data and surfaces every match and mismatch in a structured summary panel. Instead of manually cross-checking records, you get a categorised breakdown of exactly where discrepancies exist — and a full report to resolve them before filing.
Matched invoice categories
Matched invoices are grouped into Perfect Match, Books + GSTR-1 Only, and GSTR-1 + e-Invoice Only — showing precisely how your books align with each government portal source.
Mismatched invoice categories
Mismatches are flagged under specific categories — Books Only, GSTR-1 Only, Amount Mismatch, e-Invoice Not Generated, e-Way Bill Missing, RCM, POS, GSTIN, Invoice Type, and Rate Mismatch — so every discrepancy is named and countable.
Full reconciliation report
The View Full Report link opens a detailed reconciliation breakdown where each mismatch category can be investigated individually, giving your team a complete audit trail to resolve issues before filing.
Get started with WhiteBooks
WhiteBooks syncs GSTN, e-Invoice, and e-Way Bill data, flags mismatches, and keeps your books filing-ready. Start free today.
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